Job Description for CVEC Executive Director (Aug. 2012)
The Executive Director of the Cannon Valley Elder Collegium (CVEC) reports to the
Board and is responsible for the organization’s consistent achievement of its mission and
financial objectives. More specifically, the Executive Director has the following duties:
Program development and administration
1. Provide leadership within the Board and management staff in
discussions of program development, organizational details, and
financial matters and then carry out plans and policies authorized by
2. Promote broad participation by volunteers in all areas of CVEC’s
3. Maintain official records and documents, and ensure compliance with
federal, state and local regulations.
4. Ensure that the CVEC has a Board-approved long-range strategy
which is consistent with its mission and toward which the Board
makes steady and timely progress.
5. Keep informed of and knowledgeable about significant developments
and trends in lifelong learning throughout Minnesota and beyond,
sharing these ideas with both the Board and CVEC membership.
1. See that the Board is kept fully informed about the well-being of the
organization and all relevant factors that affect it.
2. Work with the Publicity Committee to publicize the activities of the
organization, its programs and goals.
3. Establish sound working relationships and cooperative arrangements
with community groups and organizations.
4. Represent the programs and points of view of CVEC to agencies,
organizations, and the general public.
Relations with management staff
1. Recruit, maintain and supervise an effective staff management team.
If changes become necessary, seek approval from the Board.
2. Ensure that job descriptions are developed, upgraded as necessary,
and that regular performance evaluations are held.
3. Practice interpersonal skills that promote a healthy working
relationship with the Board, the management staff, and CVEC
Budget and finance
1. Ensure that CVEC develops appropriate fiscal policies and maintains
sound financial practices.
2. Work with the management staff and the Finance Committee to
present an annual budget to the Board for its approval.
3. Provide leadership in fund-raising to ensure that adequate funds are
4. Acknowledge gifts and contributions in a timely manner.
1. Work with Curriculum Director and Curriculum Committee to
identify faculty and the courses to be offered each term.
2. When necessary, assist in procuring space and establishing schedules
Job Description for Operations Director
Update data base: members, faculty and board members
Communicate with professors regarding classes
Collect class registrations and money from Senior Center
Record registration information in database
Keep registration notebook listings current at the Senior Center
Keep professors informed of numbers as new students register.
Prepare and mail postcard to each student confirming class
Prepare class lists for instructors
Respond to innumerable phone calls and e-mails regarding
Before the first day of class give each professor copies of class list to
distribute to students;
Deliver class lists to person in charge at classroom sites.
Prepare registration summary reports for each session and for year.
Prepare evaluation forms, distribute them to each professor and ask
volunteer to collate information.
B. Attend Board Meetings and meet periodically with other
• Work with board and directors as needed
• Record list of professors, years and courses taught.
• Update and distribute to board copies of CVEC policy as
changes are made.
• Update and distribute to board members list of board members
and committee members.
• Prepare notebooks for new board members
Job Description for Curriculum Director
The Curriculum Director has responsibility for developing the course curriculum based on recommendations from the Curriculum Committee, the CVEC Board, faculty and members. The Curriculum Director will work closely with these groups to select an appropriate mixture of courses for each of the three terms. The Curriculum Director will work with the Executive Director and the Associate Director to provide for the effective operation of the CVEC curriculum.
Specific duties include
- Identify course possibilities and recruit faculty.
- Convene the curriculum committee.
- Develop and implement curriculum and course recommendations that are endorsed by the CVEC Board and the Curriculum Committee.
- Work with faculty to develop course descriptions and course organization.
- Prepare and maintain guidelines for courses.
- Work with the Executive Director to prepare the Course Brochure and class schedule for publication and distribution.
- Provide backup for the Associate Director on the course registration and enrollment process.
The following CVEC by-laws and policies are pertinent to the job:
Prospective faculty will present a current resume and course proposal to the Curriculum Director. The Curriculum Committee reviews applications and presents its recommendations to the Board for approval.
Active faculty members will present course proposals and descriptions to the Curriculum Director. The description specifies course format (seminar, informal lecture, lecture and discussion, etc.), text(s), cost, and amount of reading involved. Costs should be reasonable for students.
Instructors in CVEC courses who wish to invite guest speakers should discuss their plans with the Curriculum Director. Honoraria will normally be no more than $75 per speaker, and should not exceed $150 per course, except with the approval of the Curriculum Director.
Total payments for speakers during an academic year may not exceed $1000 unless approved by the board.