Job Description:
Registration & Finance Director
We are seeking a person to manage our course registration process and our financial affairs. This is a part-time paid staff position that would be suitable for someone with some accounting/bookkeeping background, computer skills, and administrative abilities. This person would operate independently at home, following procedures currently in place, with self-scheduled hours constrained mainly by our calendar and certain externally imposed deadlines. We imagine that he or she might be a retired college administrative assistant, a stay-at-home parent with free time while children are at school, or anyone else with time on their hands and the requisite background; a previous connection with the Elder Collegium is not necessary.
Registration duties during each of our three academic terms include:
- Processing of course registrations
- Distributing class lists to students and instructors
- Reporting to the Board on registrations
- Processing on-line course evaluations
Financial duties include:
- Recording and depositing course fee checks
- Processing other income and expenses, including instructors’ honoraria, staff salaries, and gifts
- Submitting required reports to IRS and MN
- Presenting periodic financial reports to the Board
- Reconciling bank and investment accounts
- Attending occasional Finance Committee meetings
Other general duties include:
- Managing our database of students, instructors, and donors
- Attending 8 monthly Board meetings
Computer skills should include experience with:
- Word processor (e.g., MS Word)
- Spreadsheet (e.g., MS Excel)
- Database (we use Filemaker Pro)
- Financial software (we use QuickBooks)
- The applicant should own a computer (PC or Mac) and a printer.
Time commitments: These are lumpy. They are greatest during the course registration periods (generally a month each beginning the 1st week of August, the 3rd week of November, and the 3rd week of February), perhaps up to 4 hrs/day. At other times they tend to be fewer.
To explore further, we invite you to contact any of the following:
Carol Rutz, Executive Director
crutz@carleton.edu
(507) 645-7316
Perry Mason, Curriculum Director
pmason@carleton.edu
(507) 645-9251
Dan Van Tassel, Board Chair
drvantassel2@gmail.com
(507) 301-3747